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Career Opportunity

Posting Number: 178-17
Date of Posting: 2017-07-26
Closing Date: 2017-08-01
Management / Non-Union

Executive Assistant

Owen Sound

The Executive Assistant provides administrative support to the office of the President and CEO. Work assignments will support the President and CEO, Board Officers/Members and Senior Management. Working in a collaborative team with two other administrative assistants, this position provides team leadership and oversees work assignments. Organizational and time management skills, the ability to manage demanding calendars and email volumes are essential skills in this role. The Executive Assistant will have effective customer service and interpersonal skills to represent Administration in a positive and professional manner.  Success in this position requires a dedicated professional that has a strong understanding of board governance, procedures, protocol, diplomacy and confidentiality. The ability to work flexible hours to support meetings is required.

Qualifications / Skills / Abilities:


  • Successful completion of a post-secondary office administration diploma program

  • Minimum  to five years administrative/secretarial experience with a minimum of 2 years working in a senior administrative support role

  • Extensive knowledge of board governance and board practices

  • Advanced level computer skills including ability in Excel, Access, Word, Power Point and Internet based applications, to be tested

  • Keyboarding skills minimum 60 words per minute, to be tested

  • Effective logistic and time management skills to manage  demanding calendars

  • Ability to develop reports, presentations, and draft correspondence

  • Demonstrated ability to take accurate, effective and timely minutes

  • Respect for confidentiality and awareness of all relevant privacy legislation including an understanding of PHIPA, FOI

  • Experience in office management and information co-ordination (i.e. setting up filing systems)

  • Demonstrated ability to establish and maintain positive working relationships with others both internally and externally

  • Excellent communications skills to effectively deal with the public, executives from other hospitals, community partners, Board members, staff and management at GBHS. 

  • Ability to speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

  • Ability to travel to all GBHS hospital locationsas required

  • Ability to work flexible hours

  • Ability and willingness to ensure patient safety e.g. “following routine practices and practicing diligent hand washing, completing patient risk assessments, reporting adverse events”

  • Recent satisfactory performance and attendance records

  • Knowledge of and adherence to GBHS ‘CARE’ Behaviours (Collaboration, Accountability, Respect, Excellence)

  • Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at GBHS through patient safety knowledge, skills and attitudes


  • Undergrad Degree in a Clinical, Medical or Health related field

  • Work experience in a Health Care environment with Physician interaction

To be considered for this position, please submit a resume to the address or fax number below or complete the On-line Application form. Applications must be received in Human Resources no later than 4 p.m. on the closing date. Grey Bruce Health Services is an equal opportunity employer.

You can submit your resume to one of the following:

Phone: 519-376-2121 extension 2014
Fax: 519-372-3949
Mail: Attn: Human Resources Department
PO Box 1800
1800 8th Street East
Owen Sound, ON N4K 6M9


Contact HR

Mailing address: 1800 8th Street East Owen Sound, ON N4K 6M9

(519) 376-2121

(519) 372-3949


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